KCTCS
President’s Leadership Team Meeting
November 12-13, 2002

Responsive Solutions
Summary

FINANCIAL RESOURCES (FR) TAG Recommendations Accepted:

Out-of-State Tuition for Contiguous Counties
The PLT recommendation to accept the recommendation of the FR TAG that the KCTCS Board of Regents establish an out-of-state tuition rate for counties contiguous to Kentucky as follows:
o The rate would be 20% greater than the in-state rates
o Existing interstate tuition reciprocity agreements would be honored
o The board should implement as soon as possible in time for academic year beginning July 2003.
The recommendation was accepted and will be taken into account in the next budget cycle.

INTERNAL RESOURCES (IR) TAG Recommendations Accepted:

Student Catalog
The PLT recommendation to accept the IR TAG recommendation to continue with the system-wide catalog with an option for a district version for districts that chose to publish one was accepted.

Sick Leave Policy
The PLT recommendation to accept the IR TAG recommendation to change this policy to include moving approval to CEO/CAO level, revise accrual of leave and sick leave pool process, and allow the transfer of conversion of staff temporary disability leave for former UK employees who opt over to KCTCS was accepted for implementation.
2.14.2.4 Sick Leave
(KCTCS Administrative Policies and Procedures, 11/13/02)

2.14.2.4.1 – 2.14.2.4.3
(KCTCS Administrative Policies and Procedures, 11/13/02)

LEARNING RESOURCES TAG Recommendations Accepted:

Technical College Rules – KCTCS Calendar and Dean’s List
The PLT recommendation to accept the Calendar Rule recommendation from LR TAG was accepted. The KCTCS Calendar rule aligns the academic calendar for the technical colleges with the community colleges Calendar rule.

The PLT recommendation for the Dean’s List rule aligned the technical colleges rule with the community colleges with the exception of adding an option for technical college part-time students. The implementation of the Dean’s List option for part-time students is to be deferred until the “Consensus Workgroup” of the two faculty senates reconcile the differences between the two policies.

Section V, 7.0 Deans’ Lists – Full-Time Student Dean’s List
Rules of the Senate of the Technical Colleges 2002-2003

Credit Conversion Guidelines
The PLT recommendation to accept the LR TAG recommendation regarding the definitions and suggested ratios for the following terms: Lecture, Laboratory, Clinical Practice, Cooperative Work Experience, and Practicum, was accepted for implementation.

KCTCS Mission Approval Policy, Template
The PLT recommendation to accept the recommendation from the LR TAG to revise the current policy 1.3.2.1.2 Community College Mission Approval Policy to make it applicable to both community and technical colleges was accepted. Additionally a Mission Statement template for colleges to use for revisions was accepted.
Scheduled for Board approval May 2003.

KCTCS Curriculum Guidelines
The PLT recommendation to accept the LR TAG recommendation that these guidelines include: Operating Principles, Membership, and Responsibilities, was accepted.

DOEA Revisions
The PLT recommendation to accept the LR TAG recommendation regarding the refining of the DOEA Form based on input from faculty, in order for the form to be used by both community and technical colleges, was accepted for implementation.

E-Team Model
The PLT recommendation to accept the recommendation from the LR TAG regarding the e-team model as an alternative model for expanding on-line capacity for colleges and faculty that choose to implement it, was accepted for implementation.

Workload Policy Revisions
The PLT recommendation to accept the LR TAG recommendation to make policy revisions to 2.11 to include:

o Workload defined by 2.11.1, rather than Chancellor
o Consistent language with 2.5 in faculty work areas
o Overloads approved for compensation at rates approved by the college president rather than the Chancellor

was accepted. Additionally, the policy 2.11.1 revision expands the policy to both community and technical colleges with the following changes:

o Specifies normal teaching load and maximum contact hours per week
o Removes overload limits (20% rule)

The external and/or internal overload form for faculty has also been updated as a KCTCS form (applying to both technical and community colleges).

2.11 Work Load
(KCTCS Administrative Policies and Procedures, 9/24/02)

2.11.1 Work Load KCTCS Colleges
(KCTCS Administrative Policies and Procedures, 9/24/02)

Engaging Differences Project
The PLT recommendation to accept the LR TAG recommended policy revisions was accepted. The policy revisions are a result of the collaborative grant project with UK to develop a website for disability information:

o 6.5 KCTCS Policies for Procedure and Disability Services – Revision to include reference to 6.6 policy newly created
o 6.6 Student Discrimination Grievance Procedure – New policy that provides for informal and formal grievance procedure to resolve issues prior to the Code of Student Conduct. A grievance form for the colleges was also developed.
o 4.1 Policy and Procedures for KCTCS Libraries – Revision to apply to technical colleges and community colleges and reference disability services.

6.5 KCTCS Policies and Procedures for Disabilities Services
(KCTCS Administrative Policies and Procedures, 9/24/02)

6.6 Student Discrimination Procedure
(KCTCS Administrative Policies and Procedures, 9/24/02)

4.1 Policies and Procedures for KCTCS Libraries
(KCTCS Administrative Policies and Procedures, 9/24/02)

2.5 KCTCS Performance Review
The PLT recommendation to accept the LR TAG’s recommendation to revise the policy was accepted. The revisions are as follows: 1) apply the performance, planning, and evaluation (PPE) process to technical colleges and community colleges; 2) align the DOEA section with KCTCS DOEA form revisions; and 3) strengthen the chief academic officer role.
2.5 KCTCS Performance Review
(KCTCS Administrative Policies and Procedures, 11/13/02)

TBD Policy - 3.3.7 and 3.3.8 and 3.3.9 KCTCS Reporting Accidents, Bloodborne Pathogens, Employees’ Rights to Know
The PLT recommendation to accept the LR TAG recommendation to revise these policies to apply to both the community and technical colleges was accepted.
3.3.7 – 3.3.9
(KCTCS Administrative Policies and Procedures, 9/24/02)

TBD Policy - 4.1.1.3.5 KCTCS Policy on Library Collections
The PLT recommendation to accept the LR TAG recommendation to revise these policies to apply to both the technical colleges and the community colleges was accepted.
Scheduled for Board approval May 2003.

TBD Policy – 1.8.2.2 Technical College Committees
The PLT recommendation to accept the recommendation from LR TAG to revise the policy on committees (System Peer Review Committee, Distance Learning Committee, Residency Review Committee) to apply to both the technical colleges and community colleges was accepted. Additionally, the 1.8.2.3.2 “Residency Committee” policy was updated to be in compliance with CPE updated policies.
1.8.2 Systemwide Committees
(KCTCS Administrative Policies and Procedures, 11/13/02)

TC Rules – Health Information Technology
The PLT recommendation to accept the LR TAG recommendation (from the Technical College Executive Council’s recommendation) to revise the program guidelines to apply to both the technical colleges and the community colleges was accepted.
Section IV, 2.50 Health Information Technology (KCTCS)
Rules of the Senate of the Technical Colleges 2002-2003

4.15 KCTCS Enrollment of High School and Adult Education Students Policy
The PLT recommendation to accept the recommendation from the LR TAG to revise the policy by adding the following statement was accepted:

Agreements must meet the Commission on Colleges of SACS accreditation requirements as well as those of COE where applicable.

4.15 KCTCS Enrollment of High School and Adult Education Students Policy
(KCTCS Administrative Policies and Procedures, 9/24/02)

Honorary Degrees Policy – New
The PLT recommendation to accept an amended version of the recommendation from the LR TAG was accepted for implementation. This new policy establishes the procedure for awarding honorary degrees. The proposal was amended slightly to clarify Dr. McCall’s role in recommending the candidate for an honorary degree to the Board of Regents for approval.
Scheduled for Board approval May 2003.