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Business Procedures
Business Procedures
General Information
1.1 Chart of Accounts.pdf
1.2 Identification Numbers.pdf
1.3 Chartfields.pdf
1.4 Request A Business Procedure.pdf
1.5 Request a PeopleSoft System User.pdf
1.6 Accounting Instructions and Memorandums.pdf
1.7 Internal Controls.pdf
1.8 Audit and Operations Record Retention.pdf
1.9 Financial Delegation of Authority.doc
1.10 Transaction Approval Authority.doc
1.11 Approvals Contracts.doc
1.12 Notary Public.pdf
1.13 Employee Meals and Refreshments.doc
1.14 Non Employee Meals and Refreshments.doc
1.15 Memorandum of Agreement.doc
1.16 Direct Billing.pdf
1.17 Vehicle Rental.pdf
1.18 Prof Organizational and Curriculum Development Expenses.pdf
1.19 Cell Phones.pdf
Facilities Management
2.1 Insurance.doc
2.2 Annual Physical Asset Inventory.doc
2.3 Vehicles.doc
2.4 Use of KCTCS Facilities by Outside Agencies.doc
2.5 Off Site Use of Equipment by Employees.doc
2.6 Facilities Maintenance.doc
2.7 Capital Projects.doc
2.9 Property Inventory Control.doc
2.10 Environmental Health and Safety Program.doc
2.11 Real Property Management.doc
2.12 Public Auction and Sealed Bids.doc
Accounting
3.1 Vendor Invoices.pdf
3.2 Check Requests.doc
3.3 Travel Accounting Processing.doc
3.4 Journal Vouchers.doc
3.5 Banking Relationships.doc
3.6 Imprest Cash Funds.doc
3.7 Bank Reconciliation.pdf
3.8 Sales Tax.pdf
3.9 Sponsored Projects Accounting For Grants And Contracts.doc
3.10 Revenue-Invoicing.pdf
3.11 Accounts Receivable.pdf
3.12 Cash Accounting.doc
3.13 Capital Assets.doc
3.14 Gifts.pdf
3.15 Honorariums.pdf
3.16 Stipends.pdf
3.17 Vendor and Student Checks.doc
3.18 Credit Card Clearing Account Reconciliation.doc
Purchasing
4.1 Purchasing Authority.pdf
4.2 Procurement Card.pdf
4.3 Requisitioning.doc
4.4 Purchasing Documents Resulting from a Requisition.pdf
4.5 Delivery.pdf
4.6 Vendor Performance.pdf
4.7 Leases.doc
4.8 Price Contracts.pdf
4.9 Exceptions to Sealed Bidding.pdf
4.10 Special Purpose Authority.doc
4.11 Types of Contracts.doc
4.12 Purchases Recordkeeping Requirements.pdf
4.13 Corporate Travel Card.pdf
4.14 Quotations, Invitations for Sealed Bids and Request for Proposals.pdf
4.15 Personal Service Contracts.doc
4.16 Printing Contracts.pdf
4.17 Vehicle Acquisition Assignment.pdf
4.18 Temporary Labor – (Individuals).pdf
4.19 Deferred Purchases.pdf
4.20 Alcoholic Beverage Use.doc
Payroll
5.1 Timesheets.pdf
5.2 Lost or Stoen Payroll Checks.pdf
5.3 Direct Deposits.pdf
5.4 Absence Record.pdf
5.5 Deductions.pdf
5.6 Manual Payroll Check Request.doc
5.7 Court Ordered Deductions.doc
5.8 Unclaimed Paychecks.doc
5.9 Workers Compensation.pdf
5.10 Non-Resident Alien Employees.doc
5.11 Deceased Employee Wages.pdf
5.12 Taxability of Awards and Gifts.doc
5.13 Incentives to Participants.doc
5.14 Taxable and Nontaxable Clothing Purchases.pdf
Budget
6.1 Biennial Budget Development.doc
Tuition and Fees
7.1 Cancellation (VOID) of Student Refund Checks.doc
7.2 Waiver of Tuition and Fees.doc
7.3 Sponsored Students.doc
7.4 Collection of Accounts Receivable.doc
7.5 Mandatory Fees.doc
7.6 Non-Mandatory Fees.doc
7.7 Tuiton and Activity Refunds New Refunds Procedure.doc
7.8 Live Work Projects.doc
7.9 Nurse Aide Test Training.doc
7.10 Assessment Centers.doc
7.11 Student Organization Finance.doc
7.12 Non-Recognized Organization Finance.doc
Travel
8.1 Travel Expense and Reimbursement.doc
8.2 Moving.pdf
8.3 Temporary Assignment.pdf
8.4 Out-of-Country Travel.pdf
Bookstore
9.1 Bookstore Charge Procedures.doc
Kentucky Community and Technical College System
300 North Main Street, Versailles, KY 40383
Phone (859) 256-3100 | Toll-Free (Kentucky only) (877) 528-2748 |
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